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AGM MEETINGS

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25th October 2018
AGM MINUTES

The Chairman opened the meeting.

Apologies
There were 9 apologies/absences.

Minutes
The Minutes of the AGM held on the 26th October 2017 were accepted as a true record.

Chairman`s Report
Attached

Vice-Chairman's Report
John reiterated the thoughts of the Chairman. John stated that there had been 10 very interesting speakers and that Manfred had agreed to organise speakers for the future programmes.

Treasurer's Report
Tony had circulated his report together with a statement of the yearly income/expenditure and the balance sheet to all members.
The report was proposed, seconded and accepted as a true record.
Tony proposed that the annual subscription for the next period would be £30. This was proposed, seconded and agreed by all members. Subscriptions to be paid by cheque at the November meeting.

Auditors Report
Mike Blowey and Keith Hart approved the financial statement and made reference to the impressive presentation of the accounts.
Keith Hart has decided to stand down as role of auditor.
Mike Blowey has agreed to carry on and thanked Keith for his many years of input.

Secretary's Report
Current membership stands at 34 with an average attendance of 22. In the past year we have had 3 resignations, 3 new members, and sadly lost 3 members.
Robert personally thanked Keith Hart for his invaluable work and assistance in maintaining the Club website and in disseminating all the club correspondence by email.
He also thanked the ex officio members for their full support. Namely Gordon Mott for organising pub lunches for the past 5 years.

Election of Officers
Chairman: John Jarvis
Vice-Chairman: VACANT. A new member is urgently needed to sustain the long term future of the club
Treasurer: Tony Hitchcock.
Secretary: Robert Human.
Past Chairman: Dermot Drought
Committee Members: Derek Curtis, Manfred Kemner and Michael Boon.
Auditor: Mike Blowey.
Ex officio members: Keith Hart as webmaster.

The above officers were duly proposed, seconded and accepted by all members present.

The newly elected Chairman was welcomed and then chaired the remainder of the meeting.

John thanked the members for their support and stated that at the November meeting there would be a general discussion between all members to give some thought as to the future activities of the club which can be incorporated into the next programme.

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26th October 2017
AGM MINUTES

The Chairman opened the meeting.

Apologies
There were 16 apologies/absences.

Minutes
The Minutes of the AGM held on the 27th October 2016 were accepted as a true record.

Chairman`s Report
David thanked all members for their continuing support of the club and stated that he was concerned about the number of activities the club had in the past which are now no longer supported. He was pleased that the club now had a full committee.

Vice-Chairman's Report
None.

Treasurer's Report
Tony had circulated his report together with a statement of the yearly income/expenditure and the balance sheet to all members. The report was proposed, seconded and accepted as a true record. Tony proposed that the annual subscription for the next period would be £25. This was proposed, seconded and agreed by all members. He offered his thanks to the auditors for their full support. Roy Tootell offered a vote of thanks to Tony for his hard work as Treasurer, this was endorsed by all the members.

Auditors Report
Mike Blowey and Keith Hart approved the financial statement and made reference to the impressive presentation of the accounts, in particular the use of spread sheets which Tony has had to learn.

Secretary's Report
Current membership stands at 37 with an average attendance of 23. In the past year we have had two resignation, five new members, and sadly lost Cecil Atkey and Rhidian Goddard. Robert personally thanked Keith Hart for his invaluable work and assistance in maintaining the Club website and in disseminating all the club correspondence by email. He also thanked the ex officio members for their full support. Namely Gordon Mott for lunches and Derek Curtis as walks organiser.

Election of Officers
Chairman: Dermod Drought
Vice-Chairman: John Jarvis
Treasurer: Tony Hitchcock.
Secretary: Robert Human.
Past Chairman: David Bettison
Committee Members: Derek Curtis and Manfred Kemner.
Auditors: Keith Hart and Mike Blowey.
Ex officio members: Gordon Mott for pub lunches, Keith Hart as webmaster.

The above officers were duly proposed, seconded and accepted by all members present. The newly elected Chairman was welcomed and then chaired the remainder of the meeting.

Dermod thanked the members for their support and stated that at the November meeting there would be a general discussion between all members to give some thought as to the future activities of the club which can be incorporated into the next programme.

The free draw was won by Michael Boon.

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27th October 2016
AGM MINUTES

The Chairman opened the meeting.

Apologies
The apologies were the same as for the prior monthly meeting.

Minutes
The Minutes of the AGM held on the 22nd October 2015 were accepted as a true record.

Chairman`s Report
Terry thanked all members of the committee for their support. He also thanked Colin Bond, Mike Blowey, Keith Hart, Gordon Mott and the walk leaders for their continued input into the clubs success. Roy Tootell and Brian Causon for organising the speakers and Manfred Kemner for the holiday organisation.

Vice-Chairman's Report
David thanked Terry Lillicrap for his role as Chairman.

Treasurer's Report
Tony apologised for his absence from the meeting. However he had circulated his report together with a statement of the yearly income/expenditure and the balance sheet. The report was proposed, seconded and accepted as a true record. Tony had circulated 3 scenarios relating to an increase in subscriptions, this was discussed under the Secretaries report.

Auditors Report
Mike Blowey and Keith Hart approved the financial statement and made reference to the impressive presentation of the accounts.

Secretary's Report
Current membership stands at 34 with an average attendance of 23. In the past year we have had five resignation, three new members, and sadly lost Stan Dixey and Gordon Bruty. Robert personally thanked Keith Hart for his invaluable work and assistance in maintaining the Club website and in disseminating all the club correspondence by email. The secretary then proposed changes to the constitution:
Delete 3.6
Amend 4.4 by deleting "together with the current joining fee".
Amend 4.6 by deleting "and joining fee"
Honorary membership be granted to the 5 club founder members in light of the twenty fifth anniversary of the founding of the club.

At this point the 3 scenarios regarding subscriptions were discussed. Mike Blowey put forward that an amount of £35 would be appropriate.
Members were then asked to vote for the constitutional changes and the increase in subscriptions. Following proposal and seconding, all changes were agreed.

Election of Officers
Chairman: David Bettison
Vice-Chairman: Vacant
Treasurer: Tony Hitchcock.
Secretary: Robert Human.
Past Chairman: Terry Lillicrap
Committee Members: Derek Curtis and Manfred Kemner.
Auditors: Keith Hart and Mike Blowey. T

The above officers were duly proposed, seconded and accepted by the members present.

Ex officio members:
Gordon Mott and the walk leaders all kindly agreed to offer their services for another year.

Any other business
Following discussion it was agreed by members that the free draw at the Christmas lunch would continue.

Induction
Terry Lillicrap gave a short history of the club over the past 25 years and then inducted David Bettison as new Chairman.

The free draw was won by Julian Bowen.

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22nd October 2015
AGM MINUTES

The Chairman opened the meeting

Apologies
The Chairman gave his apologies therefore the meeting was chaired by Terry Lillicrap.

Minutes
The Minutes of the AGM held 23rd October 2014 were proposed, seconded and accepted as a true record.

Chairman's Report
Colin`s report was read to members by the Secretary. He wished to thank all members of the Committee for their support and offered his thanks to Gordon Mott and the walk leaders for their continued input into the Club's success. He also thanked Tony Hitchcock for organising the holiday.

Vice Chairman's Report
Terry echoed Colin`s comments and again offered his thanks to members of the Committee and individuals who helped with the smooth running of the Club.

Treasurer's Report
David circulated his report together with a statement of the year’s income/expenses and the balance sheet. He stressed that the Club may need to have annual subscriptions paid in January should the Club continue to be viable. He thanked the auditors for their time and input and members of the Committee and Club for their support. The report was proposed, seconded and accepted as a true record. David circulated his report together with a statement of the year's income/expenses and the balance sheet. The current account is £110 above last year's level so a positive result despite a one-year reduction in annual subscription.
He thanked the auditors for their time and input and members of the Committee and Club for their support.
Dermod Drought proposed acceptance of the report and this was seconded by Rhiddian Goddard.

Auditor`s Report
Mike Blowey and Keith Hart approved the financial statement and made reference to the impressive presentation of the accounts.

Secretary's Report
Current membership stands at 38. In the past year we have had one resignation and one new member, and sadly lost Ron Thorogood. The Secretary stated that the monthly attendance has dropped from 68% to 60% which was of some concern. Robert personally thanked Keith Hart for his invaluable work and assistance in maintaining the Club website and in disseminating all the Club correspondence by email.

Election of Committee
Following discussion the following members kindly agreed to serve for the year 2015/16
Chairman: Terry Lillicrap.
Vice-Chairman: David Bettison.
Treasurer: Tony Hitchcock.
Secretary: Robert Human.
Past Chairman: Colin Bond.
Committee Members: Derek Curtis and Manfred Kemner.
Auditors: Keith Hart and Mike Blowey.
The above officers were duly proposed, seconded and accepted by the members present.

Ex officio members
Gordon Mott and the walk leaders all kindly agreed to offer their services for another year.

Ceremony
The new Chairman was then inducted by the past Chairman Brian Wainwright.

AOB
Nil

The free draw was won by Gordon Mott.

A light hearted quiz finally rounded up the AGM.

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22nd October 2015
AGM MINUTES

The Chairman opened the meeting

Apologies
The Chairman gave his apologies therefore the meeting was chaired by Terry Lillicrap.

Minutes
The Minutes of the AGM held 23rd October 2014 were proposed, seconded and accepted as a true record.

Chairman's Report
Colin`s report was read to members by the Secretary. He wished to thank all members of the Committee for their support and offered his thanks to Gordon Mott and the walk leaders for their continued input into the Club's success. He also thanked Tony Hitchcock for organising the holiday.

Vice Chairman's Report
Terry echoed Colin`s comments and again offered his thanks to members of the Committee and individuals who helped with the smooth running of the Club.

Treasurer's Report
David circulated his report together with a statement of the year’s income/expenses and the balance sheet. He stressed that the Club may need to have annual subscriptions paid in January should the Club continue to be viable. He thanked the auditors for their time and input and members of the Committee and Club for their support. The report was proposed, seconded and accepted as a true record. David circulated his report together with a statement of the year's income/expenses and the balance sheet. The current account is £110 above last year's level so a positive result despite a one-year reduction in annual subscription.
He thanked the auditors for their time and input and members of the Committee and Club for their support.
Dermod Drought proposed acceptance of the report and this was seconded by Rhiddian Goddard.

Auditor`s Report
Mike Blowey and Keith Hart approved the financial statement and made reference to the impressive presentation of the accounts.

Secretary's Report
Current membership stands at 38. In the past year we have had one resignation and one new member, and sadly lost Ron Thorogood. The Secretary stated that the monthly attendance has dropped from 68% to 60% which was of some concern. Robert personally thanked Keith Hart for his invaluable work and assistance in maintaining the Club website and in disseminating all the Club correspondence by email.

Election of Committee
Following discussion the following members kindly agreed to serve for the year 2015/16
Chairman: Terry Lillicrap.
Vice-Chairman: David Bettison.
Treasurer: Tony Hitchcock.
Secretary: Robert Human.
Past Chairman: Colin Bond.
Committee Members: Derek Curtis and Manfred Kemner.
Auditors: Keith Hart and Mike Blowey.
The above officers were duly proposed, seconded and accepted by the members present.

Ex officio members
Gordon Mott and the walk leaders all kindly agreed to offer their services for another year.

Ceremony
The new Chairman was then inducted by the past Chairman Brian Wainwright.

AOB
Nil

The free draw was won by Gordon Mott.

A light hearted quiz finally rounded up the AGM.

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23rd October 2014
AGM MINUTES

The Chairman opened the meeting

Apologies
The apologies were the same as for the prior Monthly Meeting

Minutes
The Minutes of the AGM held 24th October 2013 were accepted as true record. Proposed: D Drought Seconded: G Mott

Chairman's Report
Brian noted a marginal improvement in percentage attendance in 2014 to 68%. He went on to cover the past year's events and activities and thanked all who were involved in organizing these and all members who supported a generally successful programme. Unfortunately two events, the BBQ and Skittles had been cancelled through lack of support.
In closing, he wished all success to the new Committee and urged members to continue with their support.

Vice Chairman's Report
Colin again felt that generally the Club had had an active year with most events being supported and appreciated. He added his thanks to members of the Committee and individuals who helped with the organization.

Treasurer's Report
David circulated his report together with a statement of the year's income/expenses and the balance sheet. The current account is £110 above last year's level so a positive result despite a one-year reduction in annual subscription.
He thanked the auditors for their time and input and members of the Committee and Club for their support.
Dermod Drought proposed acceptance of the report and this was seconded by Rhiddian Goddard.

Auditor`s Report
Mike Blowey and Keith Hart had approved the financial statement and made reference to the impressive presentation and progress made by the Treasurer since appointment.

Secretary's Report
Current membership stands at 39. In the past year we have had one resignation and four new members.

Election of Committee
The following individuals agreed to serve for the year 2014/15:
Chairman: Colin Bond. Vice-Chairman: Terry Lillicrap.
Treasurer: David Bettison. Secretary: Robert Human.
Past Chairman Brian Wainwright. Committee Members: Brian Causon and Derek Curtis.
These appointments were proposed by Dermot Drought and seconded by Roger Stansell.

Election of Auditors
Keith Hart and Mike Blowey agreed to continue.. Proposed Jack Emmett Seconded D. Drought

Ceremony
The Chain of Office was handed to Colin Bond who accepted the honour of being the new Chairman.
The new Chairman concluded the AGM by thanking Brian Wainwright for taking on the position for the second time and for all his input and direction in the past year. This was warmly endorsed by the members present

AOB
Nil

A light hearted quiz finally rounded up the AGM.

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24th October 2013
AGM MINUTES

The Chairman opened the meeting

Apologies
The apologies were the same as for the prior Monthly Meeting

Minutes
The minutes of the AGM held on the 25th October 2012 were accepted.

Chairman's Report
Roy stated that it had been a great privilege and honour to be the Chairman for the past year.
He thanked all of the members on the Committee for their support and also thanked the wives for their support

Vice Chairman's Report
Brian thanked all the walk leaders and stated that as David Peters was leaving the Club then another leader would be required.
He thanked Gordon for organising the pub lunches and David Bettison for the organisation of the holiday.
He gave a brief overview of the years events.
Brian requested all members to put forward ideas for the future programme of events.

Treasurer's Report
David presented a full and detailed report on the Club finances which showed a final balance of £1272.18.
The Committee had agreed to reduce the subscription to £10 for one year only.
David thanked the Committee for their support and also the work of the Auditors.
Colin Bond proposed the acceptance of the report, Cecil Atkey seconded the motion. All present accepted by a show of hands.

Auditor`s Report
Michael Blowey and Keith Hart had scrutinised the financial statement and thanked David for his clear and concise input which made their task so much easier.

Secretary's Report
Thanked Keith Hart for his valued input to the Club as webmaster.
Robert stated that four new members had joined the Club and three had resigned in the past year.
The Secretary then put forward the names of the Committee for the next year; Chairman Brian Wainwright, Vice Chairman Colin Bond, Treasurer David Bettison, Secretary Robert Human, Members Brian Causon, Paul Regan and past Chairman Roy Tootell.
The Secretary also stated that Terry Lillicrap would carry on as Health Contact and that Gordon Mott had agreed to continue to organise the pub lunches. They would both be ex officio members of the Committee. Robert thanked all the above members for agreeing to fully support the Club in all the future activities

Election of Committee
Rhidian Goddard proposed that these names should be accepted and Terry Lillicrap seconded the motion. All present agreed by a show of hands

Election of Auditors
Keith Hart and Mike Blowey

Ceremony
The Chain of Office was handed to Brian Wainwright who accepted the honour of being the new Chairman.

AOB
Nil

The free draw was won by Alec Martin.

A light hearted, but very difficult quiz finally rounded up the AGM.

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25th October 2012
AGM MINUTES

The Chairman opened the meeting

Apologies
11 offered apologies

Minutes
The minutes were approved from the AGM held on the 27th October 2011. There were no matters arising.

Chairman's Report
The Chairman reported briefly on the years social functions.
David paid thanks to Colin Bond for organising the pub lunches and also to Dennis Gilling, who resigns from the Committee, for his support. Special thanks were given to Keith Hart for his continued support of the web site.
David reported on the death of 3 members and also the resignation of 4 members. He stated there was a need to recruit new members.
The Chairman finally thanked the Committee, members and their wives for supporting him during his term of office and for giving him the privilege of being Chairman.

Vice Chairman's Report
Roy stated that he had never realised the amount of work undertaken by the Vice Chairman and then proceeded to outline the full years activities of walks, pub lunches, the BBQ & skittles, interesting speakers and the well supported holiday to Bodelwydn.
He thanked his wife and other wives for supporting him at the various functions.
He stressed the importance of recruiting new members to the Committee in order to keep the Club viable.

Treasurer's Report
In David Peters absence, the report was given by the Secretary.
All members were issued with a detailed report of the Club's financial position. The final balance showed the Club's net assets as £1240.64 which showed a net gain of £169.94 on last years figures.
It was stated that there would be no increase in annual subscriptions for this year.
The Auditors were thanked for their diligence and constructive advice when carrying out the audit.
The report was then proposed, seconded and agreed by the members.

Auditor`s Report
The Auditors , Keith Hart and Mike Blowey, judged that the AGM records were true statements on the financial health of the Club.
The Auditors report was agreed by the members.

Secretary's Report
The Secretary stated at the present time the Club had a membership of 38 and there was a need to recruit new members.
Robert personally thanked Keith Hart for his ongoing support in issuing documents via the website and stated that the website played an important part of the Club's function.
The Secretary outlined the proposed changes to the Rules & Constitution namely the removal of the 68 year-old threshold for membership. The members agreed to the changes and the Rules & Constitution would now be reprinted.

Election of Committee
Past Chairman -David Bettison
The following were nominated, proposed, seconded and agreed by the members:
Chairman - Roy Tootell
Vice Chairman - Brian Wainwright
Treasurer - David Peters
Secretary - Robert Human
Additional - Paul Regan

Election of Auditors
Keith Hart and Mike Blowey

AOB
At this point the Past Chairman David Bettison handed over the Chain of Office to the new Chairman Roy Tootell.

Robert Human led a lively discussion based on "U B the Judge" where members were asked to perform the role of Magistrates. It soon became obvious that Gordon Mott should have been a defence solicitor.

Chairman Roy Tootell closed the meeting

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27th October 2011
AGM MINUTES

Chairman
Dennis Gillings opened the meeting.

Apologies
Bill Thomas, Brian Wainwright, Roy Tootell, Tom George, Rod East, Lionel Dunn, Cyril Dancer, Dan Nicholls and John Bush.

Minutes
Approval of 2010 AGM was proposed by Rhidian Goddard and seconded by Martin Moyser approved unanimously.

Chairman’s Report
As ever the older we get the faster time seems to go by and my year in office has flown by. I would like to thank the members of the Committee and their wives for their support for our social activities over the past year.
There have been sad occasions in the past year notably the death of Peter Mitchell very recently, but also good times with our social calendar. The Vice Chairman will elaborate on these later but I must thank him most sincerely for all his hard work in the past year with a varied and interesting speaker programme.
Of course the holiday at Sinah Warren was a great success, I don't know what Gods Dave had to appease, but I don’t think we have ever had a holiday with better weather.
Dermod as you know is resigning his commission as Secretary this year and I must thank him on behalf of all of us for 7 years dedicated service.
I would also like to thank Roy Tootell for organising the walking programme this year and Colin Bond for stepping in and organising the pub lunch programme.
Tony Hitchcock finishes on the Committee this year-I am most grateful for all his help, support and advice over the last couple of years.
I will mention our last year's Christmas lunch as it always fills early in the new-boys year. I thought it was a great success and the China Fleet Club looked after us very well. The menu was good and well balanced and as usual the flying balloons were a great hit- and some did! Also Roy and Denise did all the work on the free draw which was even more popular than ever Of course we will be there again this year and hope for a super lunch once again.
May I wish my successor as enjoyable a term as I have had and the best of luck for our 21 thyear. Before I join the back benches I would also like to thank the Club for allowing me the privilege of being your Chairnan during the past year, and as a final task I do believe I have the pleasure of organising the Past Chairmen’s dinner and look forward to joining this august group.

Vice Chairman's Report
It is my privilege to report on the activities of the Club for the past year and I must admit that there are far more taking place than I originally thought. A total of 82 in a year.

Walks These are usually held on the first or second Monday of each month now, although some of us tend to complain about British weather, no walk has had to be cancelled, each walk is concluded with a meal at a local Inn. There have been seven members, who have organised the walks, and in some instances I know that they may have to do the walk in advance to ensure there are no problems or difficulties. Many thanks to them.

Pub Lunches In past years these lunches have been alternatively on a Monday or Tuesday on the first or second week of the month. This year the first lunch was on a Monday followed by Tuesday the next month and so on until we got to Friday—then we started on Monday again. 12 different pubs have been visited, Elburton—Ploughboy-—Dartmoor Lodge and Church House Inn Rattery to name a few and all the venues have provided excellent meals and the standard has been very good. I would like to thank Colin Bond for stepping forward to arrange these meals when no one volunteered last year.

Speakers Each monthly meeting has had a speaker and they have all turned up. You may recall Chris Robinson speaking on Plymouth—Sue Duncan on driving safer. This was followed by Stephanie Cherington from St Lukes, remember she could not get the computer and screen to work, but I thought she still gave a good presentation. Then there was Jack Mellor on the Theatre Room. There were others and I hope everyone has found something of interest in these talks.

Bowls A small number of our members play bowls every week, outdoors in the summer and indoors in winter. This gives us in the region of 40 times a year. Now if anyone else wishes to play please contact Bernard Maunder.

Golf There have been 4 major golfing days within the Club this year, l6th May at Boringdon, 18th July at Hurdwick, 22nd August at Tavistock and 30th September at Portsmouth. Competition as usual has been fierce, but fair and usually any differences are sorted out with a pint at the 19th hole.

Skittles November the 10th last year we had an enjoyable skittles evening at Clearbrook, approximately 45 members and family turned up and we enjoyed pasties for refreshment.

Christmas Lunch This was held on 9th December at China Fleet Club with 76 members/wives/friends attending all of whom enjoyed a really good meal.

BBQ This was held at Clearbrook and once again because of the threat of rain it was held indoors. There were 43 members/wives/friends who attended and enjoyed chicken thighs and honey-roast sausages cooked to perfection.

Probus Holiday From September 26-30th at Sinah Warren, Hayling Island 46 members/wives/friends attended. Each of these events requires organising in some cases a lot of time is spent phoning and arranging the necessary paperwork and I would like to thank everyone who has been involved in organising any of these events—Thank you all very much. I would also like to thank Keith Hart for putting many of the events on our website so that we have a record. Thank you Keith.
Finally I would like to thank all members of our Club together with their wives and friends for supporting our activities, If no one turned up Smeaton Probus would fade away. Thank you very much Gentlemen

Treasurer
Dave Peters had circulated his end of year figures to all members prior to this meeting. Dave reminded us that our financial situation was ok for the moment despite reaching the lowest balance to date.
He thanked the auditors for getting to grips with his bookkeeping and giving them a clean bill of health.
Acceptance of the Treasurers Report Proposed by Colin Bond, Seconded by Gordon Mott. Carried unanimously.
Cohn Bond thanked Dave on behalf of the membership.
Auditors Report Keith Hart confirmed the health of the Treasurer’s figures.
Acceptance of the report was included with the Treasurer's.

Secretary’s Report
Dermod said he had enjoyed working with the Committee during his seven year stint. He reported that most of the Committee meetings were punctuated with laughter as everyone buckled down to their tasks with good humor. He added that the role of secretary was an excellent method for learning the names of members and putting the correct faces to the names. He will be happy to help the new Secretary settle in if required.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman David Bettison Martin Moyser Jack Emmett Carried
Vice Chairman Roy Tootell Martin Moyser Jack Emmett Carried
Treasurer David Peters Martin Moyser Jack Emmett Carried
Secretary Robert Human Martin Moyser Jack Emmett Carried
         
Election of Auditors Keith Hart Roger Stansell Peter Wing Carried
  Mike Blowey Roger Stansell Peter Wing Carried

Dermod failed to recruit a further 2 members for the Committee. Gordon Mott suggested that the new Committee could co-opt from the membership when more were present.

Free Draw
Won by Dave Bettison

Meeting Closed.

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28th October 2010
AGM MINUTES

Chairman
Tony Hitchcock opened the meeting.

Apologies
Eric Fell, George Phillips, John Huggett, Gordon Bruty, Bill Thomas, Tom George, Ray Hall and Bernard Maunder

Minutes of 2009 AGM
Approval was proposed by Rhidian Goddard and seconded by Martin Moyser approved unanimously.

Chairman’s Report
My year in office has simply flown by and I wish to thank the members of the Committee and their good ladies for their support in our various social activities which the Vice Chairman will mention in more detail in his Report. I have also appreciated the advice and guidance received from Members during the course of the year.
As usual, the year has provided highs and lows. The loss of our dear friend Len Underwood along with the health situation of George Phillips. What a great team they were at our Monthly Meetings? The Welfare Officer will have some highs in his report, but I would wish to record 2 noteworthy events, the 90th birthdays of Alec Martin and Gordon Bruty.
The Secretary will mention our membership situation, but during the year we have welcomed Rod East and John Bush to our ranks.
As mentioned the Vice Chairman will detail the activities enjoyed throughout the year, but I must thank him for a varied and interesting Speaker Programme and also thank the organisers of the pub lunches and walks and of course the “backroom boys” who silently beaver away to ensure the smooth running of our Club—our Secretary and Treasurer. Many thanks to them—yet again. Stan is, of course, relinquishing his post and you will wish to record our grateful thanks to him for his six years of dedicated service.
Because of the format of our Club Year, what is probably the major event of our year, the Christmas Lunch, falls early in a new Chairman’s Year of office. This is a great social occasion when we entertain the ladies of late members and celebrate the Festive Season. After a number of enjoyable occasions at The Elfordleigh, it was agreed last year to have a change of venue and the selection of The China Fleet Club was well received and proved to be a very good choice. We shall meet there again on December 9th.
Finally, I wish my successor a very enjoyable term as he guides us into the Club’s 20th year.

Vice Chairman's Report
Dennis reviewed the years’ activities, reminding us of the Christmas Lunch, Skittles evening, the Tamar Belle dinner, Dinner at the CFE, The Bar B Q and the holiday at Holme Lacy. Plus of course the monthly walks, pub lunches and a most interesting group of guest speakers.

Treasurer's Report
Stan had circulated his end of year figures to all members prior to this meeting. Stan reminded us that our financial situation was ok for the moment, but next year would more than likely require a rise in subs to meet ever increasing costs.

Acceptance of the Treasurers Report
Proposed by Colin Bond and Seconded by Cecil Atkey Carried unanimously

Auditors Report
Mike Blowey thanked Stan for his efforts over the past 6 years and described the accounts as clear and concise and issued them with a clean bill of health.

Secretary’s Report
Dermod said he had enjoyed working with the Committee during the year as they had all worked well together. He had nothing new to report on his routine secretarial duties. But he advised members that if they wished him to continue as their secretary, then he would do so for one more year and then he will retire from the post after 7 years.
Following a request from a committee member, he had studied the attendance record of Eric Fell and was able to report that Eric had attended 3 meetings in 2008, one in 2009 and so far none in 2010. Last year the Treasurer had to chase up Eric for his subs which he finally got in November. Dermod said that he couldn't see what value Eric got from his membership. Dermod suggested that if Eric failed to pay his subs then his membership should lapse and that the Treasurer should not have to chase up anyone. There was general approval and support for this action later backed up by e-mail and verbal messages.

Welfare Officer’s Report
Dave said the year had seen some lows with the death of Len Underwood and George Phillips now in Cairn House. Currently Gordon Bruty is suffering from gout which is now affecting his feet as well as his hands. But John Huggett and Bill Thomas were doing very well and we celebrated the 90th birthdays of 2 members.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Dennis Gillings Rhidian Goddard Brian Wainwright Carried
Vice Chairman David Bettison Martin Moyser George McNaughton Carried
Treasurer David Peters Rhidian Goddard Peter Wing Carried
Secretary Dermod Drought Jack Emmett Dan Nicholls Carried
         
Election of Auditors Keith Hart Terry Lillicrap Cecil Atkey Carried
  Mike Blowey Terry Lillicrap Cecil Atkey Carried

Dermod explained to members that we were one Committee member short. When Dave Peters came onto Committee in 2004/5 he was asked to become a welfare officer as at that time the need was evident. Each following year members have asked him to continue in that role although it does not officially exist in our Constitution. But now he has become our Treasurer following Stan’s retirement from committee and George McNaughton’s retirement from committee creates two vacancies which so far has only been filled by Roy Tootell; therefore we need to recruit one more committee member. There were no volunteers.

Free Draw
Won by Peter Wing

Meeting closed.

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22nd October 2009
AGM MINUTES

Apologies
Eric Fell, George Phillips, John Huggett, Len Underwood and Rod East (prospective new member).

Minutes of 2008 AGM
Approved unanimously.

Chairman’s Report
George said his year as Chairman was a privilege and it had gone by very quickly. The year also marked our first year at Plymouth Argyle. We have experienced some difficulties during the year which now appear to have been resolved with our move to the Argyle Suite which was negotiated by Dermod.
Looking back over the year, he said the Christmas Lunch was a very pleasant social occasion which we shared with 12 widows and the raffle organised by David Steer was very successful despite the number of winners on the top table,
Visits The trip to St Austell brewery was most enjoyable, the tour was conducted in French and English which gave rise to some humorous moments followed by an excellent lunch.
The Nidd Hall experience was testament to Tony’s thorough organisation: the weather was kind, the ladies enjoyed their shopping, the golfers had a good day (Dennis won the honour), while Gordon Mott sought out the only dry club in Yorkshire. The visits to York Minster Ripon Cathedral and James Herriot's house were special highlights. The last night was finished off perfectly by a wine and social evening. George thanked Tony and the Committee for a first-class week.
Social Events In March we held a belated Skittles match which proved to be as enjoyable as ever.
The Bar B Q in August was held indoors on the advice of Peter Wing and of course it tipped down during an excellent meal. Mavis's puddings came in for special mention.
Thanks He thanked the organisers of the walks, pub lunches, bowls and golfing activities.
He also thanked Keith Hart for the work he does on our excellent website,
Despite his health problems during the year the Club has continued to run smoothly. He thanked Tony and the Committee for making this happen and he further thanked Tony for his choice of speakers. He further thanked Stan, Dermod, Dennis and Peter for their work on the Committee.
George concluded by thanking members for their attendance at meetings and functions during the year and he wished Tony every success during his term of office.

Vice Chairman's Report
Tony hoped the members enjoyed the varied subjects covered by the speakers throughout the year, they ranged from the Army in the Dartmoor, the Plymouth Banjul Rally, the Panama Canal, South West Image Bank, Dartmoor Rescue, Message in a Bottle and underwater in Whitsand Bay. For him and many others, the highlight was David Prowse’s amusing and thought provoking poetry.
He made special thanks to Mary who stepped into the breach and told us about Project Sierra: and to Robert who with virtually no notice gave us an insight into his work with the CAB.
Pub Lunches He thanked David Peters for organising the pub lunches and mentioned the sometime poor attendance which can he very embarrassing for him. He urged members to advise the organiser of non attendance.
Walks He thanked Dennis for organising the walk leaders and the walk leaders for a full and varied programme in all weathers which was usually rewarded by a visit to a suitable hostelry afterwards and on occasion the enjoyment was enhanced by the arrival of the ladies. He was pleased to notice that walks were held every month without cancellations.
Other Activities A total of 75 attended the Christmas Lunch at the Elfordleigh Hotel including friends and widows. The visit to St Austell Brewery, the Skittles match and the Bar B Q were all most enjoyable and he thanked the Committee and their ladies for the catering arrangements at these events. He was grateful for good weather which blessed their trip to Nidd Hall in Yorkshire. He thanked Keith for maintaining the Club website up-to-date with programme details, reports and photographs including the captions on the photographs.

Treasurer's Report Stan had circulated his end-of-year figures to all members prior to this meeting. He explained the various pluses and minuses in detail. One of the points made was low membership results in lower income and costs are rising across the board. In future speakers will be reimbursed at the rate of £30.
Colin Bond questioned the need for Stan to explain the figures when we all had the chance to examine them beforehand. All that should remain was for Stan to answer any questions raised as a result. Although the Auditors had cleared Stan’s figures; they thought it would be beneficial to show those transactions which balance/cancel each other out, if only to show the extent of business carried out. This was met with general approval and Stan said he would do so in future.

Acceptance of the Treasurer's Report
Proposed by Gordon Mott Seconded by Bernard Maunder. Carried unanimously.

Auditors Report
Rhidian and Dave Bettison said the books were clear cut and accurate without problems. The paper work was very efficient with back ups etc. In fact the layout of the report made the auditors job a pleasurable one and they had no hesitation in recommending their acceptance to the membership.

Acceptance of the Auditors Report
Proposed by Peter Wing Seconded by Roy Tootell. Carried unanimously.

Secretary’s Report
Dermod said he had enjoyed working with the Committee during the year as they had all worked well together. He had nothing new to report on his routine secretarial duties. But he asked members for their permission to open recruitment for 2 new active members, as this would help Stan with his income and ensure a. flow of “younger”members coming in to take up Committee appointments. This will allow us to maintain membership for 2 of our ill members who sadly are unable to take an active role in Club activities. Members approved of this proposal.

Welfare Officer’s Report
Dave said the year had been difficult, with many illnesses, He said that 25% of our membership had been hospitalised during the year and two of our members were now permanently absent because of their deteriorating health. On the bright side 75% of our members were ok and he hoped for a better year in 2010.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Tony Hitchcock Brian Wainwright Brian Blackler Carried
Vice Chairman Dennis Gillings Martin Moyser Gordon Mott Carried
Treasurer Stan Dixey George McNaughton David Bettison Carried
Secretary Dermod Drought George McNaughton David Bettison Carried
Additional Member David Peters Bernard Maunder Rhidian Goddard Carried
         
Election of Auditors Keith Hart Ray Hall Jack Emmett Carried
  Rhidian Goddard Ray Hall Jack Emmett Carried
Free Draw
Won by David Steer

Meeting closed.

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26th October 2006
AGM MINUTES

Chairman opened the meeting after coffee.

Apologies
Ron Thorogood, Ray Hall, Pat Patten, Robert Human, Eric Thomas, Tom George and Len Underwood.

Minutes of 2005 AGM
Approved unanimously. Proposed by Jack Emmett and seconded unanimously.

Chairman’s Report
David remarked on the speed of the passing of the year, which had started so tragically with the death of John Tull. He pointed out that illness had also affected Cecil Atkey, Gordon Bruty, Jack Emmett, Eric Fell, Ray Hall, John Leech, Pat Patten and Michael Tisdall. On all our behalves he wished them a speedy recovery and return to good health.
He paid tribute to Martin Moyser whose efforts as Vice Chairman included two outings to Cadham Farm, Bere Ferrers station and the BBQ at Clearbrook The lunches at Cadham Farm were well supported and the trip to Bere Ferrers was a very novel and enjoyable outing, with the meals spread over two evenings to accommodate the demand. The BBQ held on a beautiful summer day, was very well supported, the meal was excellent and the location was ideal. Martin has other delights planned for next year.
He pointed out that finances were bearing up well under the stewardship of Stan Dixey and although we were not proposing a rise in subscriptions at present the possibility of rising costs could force it upon us.
He also praised the efforts of Dermod Drought our Honorary Secretary and the support given by Peter Wing and Dave Peters, our other two committee members, who have divided the tasks of organising the tasks of organising pub lunches, walks and welfare between them.
The walks were well attended by an average of 8-12 walkers, likewise the pub lunches, where attendances varied from 12 to 47.
He said that preparations for our Christmas lunch at the Elfordleigh Hotel on December 8th were well in hand.
He concluded by thanking the Committee for their support and hard work over the year. He had enjoyed the experience of being our Chairman and wished every success to his successor.
He thanked members for their support.

Vice Chairman's Report
Martin declared the year's activities as pretty good. He thanked the walks leaders and said the pub lunches were very good. He praised the variety of speakers and said how much everyone seemed to enjoy the skittles, wine tasting, Cadham Farm lunches, two golf tournaments and the bowls. All were most enjoyable and he thanked members for their support.

Treasurer's Report
Stan had distributed the accounts for approval and acceptance. This year's figures cover 17 months, so comparisons were difficult. Income surplus was £217 which is a good result. Club activities income was down £20. The main income derived from events such as BBQ, skittles etc. He said it was a satisfactory year bearing in mind we were not out to make a profit.
He confirmed that subs would remain at £13. He concluded by pointing out that ties and badges were available and that our insurance was paid in advance.
Acceptance of Stan's figures was proposed by Roy Tootel and seconded by Keith Hart. Approval was unanimous.

Auditors Report
Rhidian and Tony said the new format was easy to understand and they were very happy with it. They praised Stan for his good work. They said the assets inherited from Keith Hart seem to have increased due to surplus income achieved. This surplus would help to offset increasing costs.

Acceptance of the Treasurer's Report
Proposed by Cecil Atkey and seconded by Bernard Maunder. Approval was unanimous

Secretary’s Report
Dermod said he had enjoyed working with the Committee during the year as they had all worked well together. New updated address/attendance lists will be drawn up after November. He said that in an effort to improve communications and reduce costs the Committee had contemplated using E-mail if enough members were on the net. A show of hands indicated that only 7 or so members were unable to receive E-mails and he concluded that the idea was worthwhile. He reassured those members not on E-mail that they would continue to receive information as before, but asked those on E-mail to send him their addresses.

Welfare Officer’s Report
David said his report was as per monthly meeting.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Martin Moyser Brian Wainwright Edgar Tucker Carried
Vice Chairman Peter Wing Gordon Mott Brian Wainwright Carried
Treasurer Stan Dixey Gordon Mott Brian Wainwright Carried
Secretary Dermod Drought Gordon Mott Brian Wainwright Carried
Additional Member David Peters Gordon Mott Brian Wainwright Carried
  George McNaughton Gordon Mott Brian Wainwright Carried
         
Election of Auditors Rhidian Goddard Cecil Atkey Terry Lillicrap Carried
Tony Hitchcock Cecil Atkey Terry Lillicrap Carried
AOB
Communication need to be addressed.

Speaker
Dave Bettison gave his experiences as a housing officer.

Draw
Won by Des Radmore

Meeting closed.

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28th October 1999
AGM MINUTES

Chairman


Apologies
Received from:- Cecil Atkey, Michael Blowey, Colin Bond, Ron Bouskill, Bill Cox, Eric Fell, David Hill, Roy James, Alec Martin, Fred Wilcox, Fred Woods. 34 members attended.

Minutes of 1998 AGM
The previously distributed minutes of the last meeting were unanimously adopted as a correct record and signed by the Chairman.

Matters arising from the minutes
There were no matters arising.

Adoption of the Draft Constitution
Even though the Draft had been distributed a month previously, the Chairman reviewed and explained the document paying particular emphasis to Sections 4, 5.1, 5.2, 6.1, 6.3, & 7.2. There were no questions.
The proposal that the draft constitution be adopted was put forward by Rhidian Goddard, seconded by Peter Glover and accepted unanimously by the members.
Thanks to the Chairman and members of the 'Constitution' working party were expressed by Rhidian Goddard on behalf of the Club members.

Chairman’s Report
The Chairman was of the opinion that the year had been most successful with each event well organised and equally well attended. The 5-day break at Alveston Hall being so popular that a similar event is already being planned for next year.
Thanks were due to a relatively small group of members who undertook specific tasks including Jack for the on-going social programme, Brian for the College of FE meal and the Christmas Lunch, Colin, Bernard & Ray for the walks and Ray, again, for our Spring Break.
A major task had been the revision of the club's Constitution and members owed thanks to Len and Terry who for their active and constructive involvement. At this stage of the proceedings it was pointed out that the Chairman had been the driving force and had burned much midnight oil in the process. Peter ended by thanking the Committee, all members and their ladies for their support throughout his year of office which he had enjoyed immensely and wished all his successors a similar experience.

Secretary’s Report
The Secretary stated that the untimely death of the Club's founder Chairman, Peter Hampton, had cast a cloud over an otherwise splendid year. Peter was held in high esteem by all who knew him and would be sorely missed. His passing left a gap in our ranks and members recognised the advent of John Huggett in the traditional way. Membership was therefore at fill strength again and there were three names on the waiting list. Average attendance last year was the highest for some considerable time being 79.1% which equated to thirty three and a quarter members per meeting. The Committee had met on 6 occasions and the attendance there was in excess of 90%

Treasurer's Report
Keith reviewed and explained the previously distributed Income and Expenditure Account which is included as Appendix A.. There were no questions.

Acceptance of the Treasurer's Report
The adoption of the accounts was proposed by Gordon Mott and seconded by Dan Nicholls; voting for the adoption was unanimous.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Jack Emmett John Leech Bernard Maunder Carried
Vice Chairman Gordon Mott David Kiver Len Underwood Carried
Secretary Brian Wainwright Ray Hall John Tull Carried
Treasurer Keith Hart Rhidian Goddard Terry Lillicrap Carried
Additional Members Edgar Tucker John Tull Maurice Brunt Carried
  Len Underwood Gordon Mott David Steer Carried
         
Election of Auditors Cecil Atkey Peter Glover Bernard Maunder Carried
Colin Bond Ray Hall Rhidian Goddard Carried

The outgoing Chairman was presented with his Past Chairman badge and the Chain of Office was transferred to Jack.
The Chairman explained that Edgar Tucker and Len Underwood had offered their services; the former for 1 year as his duties as a JP had precluded his serving the normal 2 years when he was last elected. Len would serve for 2 years. The Chairman went on to say that this arrangement had much to recommend it as continuity would be assisted.

Before declaring the meeting closed the Chairman announced that the Committee recommended that the annual subscription should remain at £10.

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22nd October 1998
AGM MINUTES

Chairman
The meeting was held at the United Services Ofiicers Club, Mount Wise and opened by the Chairman, Rhidian Goddard, at 10.00 am. There were 37 Members present, whose names are recorded in the Attendance Records.

Apologies
Peter Hampton, Colin Bond, Roy James, Gordon Mott, George Phillips, Eric Fell, Michael Tisdall & Ken Hocking.

Minutes of 1997 AGM
The minutes of that meeting, having been posted to all Members with the agenda of this AGM, were proposed by Cecil Atkey and seconded by John Tull to be taken as read. The Membership agreed and the Chairman signed the records accordingly.

Chairman’s Report
The Chairman remarked on the success of events which had occurred during his term of office, the Xmas Lunch at St Mellion Country Club, the CEE Evening Meal, the Falmouth Beach Hotel Spring Break, the Wine Tasting and Lunch held at Jenny and Michael Tisdall's residence, the Walks, the Pub Lunches and the "indoor" BBQ which was held at the Woolwell Community Centre due to the inclement weather. In particular, he highlighted his pride in having had the honour of being the first Chairman to wear the Smeaton Probus Club Chairman's Medallion suitably inscribed with the names of the past Chairmen.
In conclusion he thanked the Committee, their Ladies for arranging the food for the various events, Club Members and their Wives for the support which had enabled his year of office to be both enjoyable and rewarding.

Secretary’s Report
Whilst there has been a change in membership, the maximum of 45 has been retained and the waiting list has been reduced to one. During the year, Roy Barwick, Frank Coles and John Hughes were asked, and agreed to resign their membership due to various commitments preventing their attendance. They did so on the understanding that they would be able to reapply for membership should a change of circumstances permit. The three vacancies were filled by Michael Blowey, William Manley and Peter Glover. The average attendance of 72% of the membership at the monthly meetings was similar to previous years i.e. 74% for 1997 and 73.5% for 1996.

Treasurer's Report
The Treasurer reported the funds to be £1810. But excluding Xmas Lunch and Spring Holiday deposits, the amount remaining was £1511. The Treasurer presented the Annual Accounts in detail, attention being drawn to there only being one Auditor, ill health having prevented Ken Hocking from being available.

Acceptance of the Treasurer's Report
It was proposed by Terry Lillicrap, seconded by Cecil Atkey and unanimously agreed by the Membership that the Annual Accounts be accepted.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Peter Lillicrap Terry Lillicrap Bryn Sims Carried
Vice Chairman Jack Emmett Bill Cox Bernard Maunder Carried
Secretary Brian Wainwright Tom George Stan Dixey Carried
Treasurer Keith Hart Pat Patten David Steer Carried
Additional Members Gordon Mott Dan Nicholls Bill Cox Carried
  John Tull Dan Nicholls Bill Cox Carried
         
Election of Auditors Colin Bond Peter Glover Bernard Maunder Carried
Cecil Atkey Peter Glover Bernard Maunder Carried

Rhidian Goddard handed the control of the meeting over to Peter Lillicrap and presented him with the Chairman's Medallion. Peter responded by presenting Rhidian with a Past Chairman's lapel badge.


Proposed amendments to the Club Rules and Constitution
Resolutions were as follows:
Resolution 1 That under item MEMBERSHIP of the Rules and Constitution, to enable the election of Life Members, a new item be added to read: Life Membership. If the Committee and Membership agree that a Member is worthy, he may be elected to become a Life Member, after due notice has been given to the Membership at the preceding monthly meeting. A Life Member will not be required to pay any further annual subscription.
Proposed. J Emmett Seconded R Goddard.
Ray Hall raised the question of voting rights for a Life Member and whether a Life Member was additional to the approved membership, thereby automatically creating a vacancy. There were differing opinions and Rhidian Goddard proposed the matter be clarified and notified to the Membership.
Resolution 1 was then voted upon and all Members were unanimously in favour.
Resolution 2 That under item FINANCIAL MATTERS of the Rules and Constitution which concerns expenditure, the existing item be amended to read:- Any expenditure exceeding the sum of £50 shall require the approval of the Committee, and any expenditure exceeding the sum of £100 on any item that will become the property of the Club shall require the approval of the Membership attending a normal monthly meeting.
Proposed. T W Lillicrap. Seconded. D A Kiver.
The Proposer explained the intention of the proposed resolution, namely that whilst he was in no doubt that the Club was fortunate in having superb leadership from the Chairman and the Committee, the minutes of last years AGM had recorded that there had been a "mixed reaction" to the Committee decision to spend £120, without the approval of the Membership. Therefore this resolution was proposed in order to eliminate any future disharmony regarding expenditure authorised by the Committee. The Seconder stated that an adequate explanation had been given and did not wish to make further comment. Ray Hall spoke against the proposal. He stated that as a Member of the original Steering Committee he had been instrumental in obtaining the Rules and Constitution of Plymouth City Probus Club, which were then amended and accepted at the inaugural meeting of Smeaton Probus. These regulations clearly entrusted the management of the Club to the elected Officers and Committee and in his opinion the proposal went against the spirit and intention of our Club Rules & Constitution. However, he accepted it was opportune to consider revisions to the document and proposed the following:
That in view of the proposed amendments to the Rules and Constitution of the Club for consideration at this AGM, no further action be taken until a comprehensive review of those currently in force has been undertaken. The review should be undertaken by a committee comprising the Chairman, Secretary and a past Chairman and they should present the revised document for consideration and adoption at the 1999 AGM.
Seconded by Bill Cox
David Kiver and Terry Lillicrap objected to Ray Hall's proposal being tabled as it did not constitute a proposed amendment. Several other Members agreed that it was out of order, but agreed there appeared to be a need to review the Club's regulations. Ray Hall withdrew his proposal.
Resolution 2 was voted upon. There were 23 FOR and 14 AGAINST.
Resolution 3 That an item be added under FINANCIAL MATTERS to read:- The liquid assets of the Club as reported at the AGM shall not exceed a sum equal to twice the annual income from all sources.
Proposed. D A Kiver. Seconded. T W Lillicrap. The Proposal was withdrawn.
Resolution 4 That an item be added under AMENDMENTS of the Rules and Constitution to read: All members shall be informed in writing prior to the AGM of any proposed motions to be debated at that meeting.
Proposed. D A Kiver. Seconded. T W Lillicrap.
David Kiver explained the intention of this proposal was to enable the Membership to have an improved opportunity of considering any implications of future resolutions prior to discussion at an AGM. Ray Hall spoke against the proposal stating that it was totally unnecessary if our existing Constitution was adhered to.
Resolution 4 was voted on. There were 36 in favour.

The Chairman closed the AGM at 10.50 am.

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27th October 1994
AGM MINUTES

Chairman
The Meeting was opened by Bernard Maunder at 1005am. There were 35 members present whose names are recorded in the Signature Book.
Apologies
Apologies for absence were received from Bill Cox, Jack Emmett, Eric Fell and Len Underwood.

Minutes of 1993 AGM
The minutes of that meeting having been circulated to those present it was agreed that they be taken as read and signed in confirmation by the Chairman.

Chairman’s Report
The Chairman reported that the Club had continued successfully throughout the year. The speakers at the monthly meetings had generally met with the approval of members and he thanked Mike Tisdall and Len Underwood for their contributions. He identified what he considered to be the highlights during the year, the Christmas lunch at St. Mellion, barbecue, Ten Tors walk, golf championship, wine tastings and the first Dinner Dance . Those who had organised the events were to be congratulated and thanked He had enjoyed his year in office of Chairman primarily due to the Committee, the support of the members and their wives.
The Chairman concluded his report by presenting certificates to David Kiver and Bryn Sims for their prowness in the Golf Tournament and the seven members who had completed the Ten Tors walk.

Secretary’s Report
Ray Hall reported that the membership of the Club had been maintained at our ceiling of 40. With the admission of Edgar Tucker we did not have anyone on the Waiting List. The composition of the professions of members had changed marginally during the year with a reduction of those with a DML/MOD background and an increase in those who have had a commercial background. Attendance at the monthly meetings had improved with the average being 74% of membership. Four members had achieved a 100% attendance which had, as in the previous year, been suitably recognised.
The Management Committee has met on nine occasions and the Secretary felt that he should report that the hospitality offered by the Chairman at those meetings had again followed the high standard set by his predecessors.

Treasurer's Report
Copies of the audited annual accounts having been circulated to those present the Treasurer explained the various items therein. There had been a surplus of income over expenditure of £103.27.

Acceptance of the Treasurer's Report
It was proposed by Ray Hall, seconded by David Kiver that the Accounts be adopted and that the Treasurer and the Auditors be thanked for their work. The proposition was agreed by the members.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman David Kiver Terry Lillicrap Peter Hampton Carried
Vice Chairman Cecil Atkey David Kiver Peter Glover Carried
Treasurer Peter Lillicrap Ray Hall Bryn Sims Carried
Secretary Ray Hall David Kiver Bernard Maunder Carried
Additional Members Jack Emmett Ray Hall Colin Bond Carried
  Derek Thomas Ray Hall Colin Bond Carried
         
Election of Auditors Ken Hocking Peter Hampton Rhidian Goddard Carried
Colin Bond Peter Hampton Rhidian Goddard Carried

Following the elections the Chairman, as his first official duty, presented Bernard Maunder with a Past-Chairman's lapel badge as a memento of his year in office. On behalf of the members he thanked him for his work during the year.

Bernard suitably replied.

Meeting closed.

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21st October 1993
AGM MINUTES

Chairman
The Annual General Meeting was opened by the Chairman, Terry Lillicrap, at 10.l5am. There were 28 members present whose names are recorded in the Signature Book and Mr Hughes, a prospective member. Mr Hughes was subsequently introduced to the members.

Apologies
Apologies for absence were received from Messers David Ayers, Eric Fell, Peter Mitchell, Ray Nicholls, Bryn Sims, Eric Thomas, Peter Archer, John Leech, Cohn Bond, Bill Thomas and Fred Woods.

Minutes of 1992 AGM
The Minutes of that meeting having been circulated, Peter Hampton proposed and Peter Lillicrap seconded that they be taken as read. This was agreed by those present and the minutes were signed by the Chairman.

Chairman’s Report
The Chairman commenced his report by referring to the past year as being one of consolidation, The Club had reached its ceiling figure of 40 members, but had suffered the loss of one of its Founder Members, Don Sandercock. In reviewing the years activities he referred to new ones that had been incorporated into the formal and social programmes. We have entertained and been entertained by other local Probus Clubs, wine tastings, visits, and the first BBQ had all been well supported. He also felt that David Kiver and Peter Lillicrap deserved a special mention in that they have attended every monthly meeting during the year. Their enthusiasm had been suitably recognised.
He thanked the members for their support; also, that he recognised the value of the support of their wives and he asked members to convey his thanks to the ladies. In thanking the Committee for their work during the year he refered to Peter Hampton and Eric Fell who had been actively involved since the inauguration of the Club and who were now retiring having completed their allowed period in Office. In closing his report he said it had been a pleasure to have served as Chairman.

Secretary’s Report
The Secretary reported that from an organisational viewpoint the year had been satisfactory. Attendances at the monthly meetings ranged from 59% to 87% of the membership, with the average throughout the year being 68%. The Chairman had referred to the new activities that had been introduced. In addition to these the caravan section had its first outing in May and it hoped that the Safari Section will meet on the Peak, Hong Kong, in November for its Inaugural Meeting.

Treasurer's Report
The Treasurer then suggested that having regard to the level of funds in the Club's account consideration be given to the Christmas lunch being subsidised from these funds, It was proposed by Ron Thorogood and seconded by Ken Hocking that the principle of subsidising the lunch should be first approved. The proposal was put to the members, 27 voting in favour, one against.
A discussion then followed on the amount that the lunch should be subsidised. The Chairman proposed and Tom George seconded that the matter should be referred to the Club Committee for them to decide on the amount; furthermore the subsidy should be for this year only. The proposal was agreed by the members.

Acceptance of the Treasurer's Report
Copies of the audited accounts for the period 1st April 1992 to 31st March 1993 having been circulated to members and the various items explained by the Treasurer, Peter Hampton proposed and Pat Patten seconded that the accounts be adopted. This was agreed by the members with a request that the Treasurer and Auditors be thanked for their work.

Election of Committee         
Post Nomination Proposed Seconded Result
Chairman Bernard Maunder Terry Lillicrap Tom George Carried
Vice Chairman David Kiver Ray Hall Roy Barwick Carried
Treasurer Cecil Atkey Ted O'Gara David Kiver Carried
Secretary Ray Hall Peter Hampton Pat Patten Carried
Additional Members Jack Emmett Bill Cox Gordon Bruty Carried
  Peter Lillicrap Bill Cox Gordon Bruty Carried
         
Election of Auditors Derek Thomas Carried
Peter Lillicrap Carried

Terry congratulated the new Chairman and wished him a successful and enjoyable year in office.
Bernard as his first official duty presented Terry Lillicrap with a Past Chairmans Lapel Badge as a memento of his year in office and thanked him on behalf of all the members for his work during the year.


Meeting closed.

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